6-4-2025 | Meeting Minutes

Location: Pari Schacht’s Home

Attendees: Pari Schacht, Emily Burns, Courtney Harvey, Catherine Perez, Laura Michael, Jami Bonyun, Emily Nolan, Rachel Tys, Erika Whitehouse, Sarah Druss, Macey Delcambre, Scottee Downing, Gigi Shaukat

1. Welcome

• Pari thanked board members for volunteering.

• Members introduced themselves.

2. Season Reflection & Planning (2025–2026)

• Reviewed results of member survey on programming as well as past meeting attendance data. 

• Based on discussion of these learnings, decided to eliminate February and April monthly meetings, add more socials, and alternate which night of the week different events are scheduled for between Tuesdays, Wednesdays, and Thursdays.

• This season’s meeting schedule will be as follows:

  • Sept: Wine & Cheese

  • Oct: Offsite Event

  • Nov: Business Meeting (Voting/Projects)

  • Dec: Holiday Party

  • Jan: Mayor’s Coffee Talk

  • Mar: Food-Themed

  • May: End-of-Season Party

• As part of additional social events, Rachel will organize an ice cream social at the pool on 8/24.  Laura and Catherine will plan Halloween activities, focusing on food trucks on Brady Lane and safety on Ridgewood.  Emily Burns might organize a holiday stroll in late November.

• Emily Burns will email out social ideas and a sign up sheet by 8/18.  Some ideas discussed include: 

  • Mahjong/Game Night

  • Non-profit Volunteer Day

  • Galentine’s

  • Wine Flights + Tarot

• We will finalize programming for the season and secure hosts by 8/18.

3. Bylaws

• The board agreed to propose amending our mission to include: “to foster community building through events and activities.” 

• We agreed to propose amending the club by-laws to allow the board to decide to fund projects in the community and, in cases where the membership is voting to approve project funding, to allow digital voting.  Gigi will draft a plan for this.

• Gigi will seek to clarify requirements around meeting minutes in order to be in compliance with Texas and federal laws.

5. Committee Updates

• Marketing: Laura Michael will set up Membership Space + Textedly by August 10th for collecting dues, having a member directory, and sending text reminders.

• Financials: Courtney Harvey shared financials are strong.  We will consider having QR codes for Venmo donations during events and raising dues.  Courtney will find out the cost of adding a second police officer to the Fourth of July fireworks.

• Hospitality: Working to get more support.  Sarah will research options & budget, finalize by August 20th.  We will explore having a finger food vendor for meetings that aren’t catered. The holiday party will be catered.  Erika offered to store donated wine

6. 4th of July Planning

• Macey will send email to get sign-ups and cars for parade.

• We voted on Marnie’s designs for a tshirt.  Pari and Marnie will order by June 12th.  Laura will build an online store for these.

• Pari will explore a misting fan rental.

• Wristbands for fireworks must be picked up the morning of 7/4.

• Pari to ask Wendi Hundley to coordinate with Macey to make sign-up form and need more clean-up volunteers.