Privacy Policy

Last Updated: June 2025

The Rollingwood Women’s Club (“RWC”, “we”, “our”, or “us”) is committed to protecting the privacy and rights of our members and website visitors. This document outlines how we collect, use, and protect your personal information, as well as the terms under which you may use our website and participate in our club’s services and communications.

1. Information We Collect

We may collect the following personal information when you visit our website, register for events, join the club, or interact with our services:

Contact Information: Name, email address, phone number, mailing address.
Membership Information: Membership status, event attendance, volunteer interests.
Member Directory: Limited information (such as your name, profile photo, and contact details) may be shared in a password-protected member directory visible only to current RWC members.
Payment Details: When making payments or donations, we may collect payment information. However, all payment processing is handled by secure third-party providers; we do not store credit card details.

2. How We Use Your Information

We use your information for the following purposes:

To manage your RWC membership and participation.
To communicate with you via email, text, or phone about events, updates, and news.
To maintain a secure and accurate member directory.
To process payments and donations securely.
To share member names in event materials, acknowledgments, or club announcements (e.g., awards, committees, or photos), unless you request otherwise.
To send you event-related or administrative text messages. By providing your phone number, you consent to receive such communications.

3. Communications Consent

By providing your phone number and/or email address, you expressly consent to receive communications from RWC related to membership, events, and club activities. This may include marketing emails, newsletters, text messages, or other forms of contact. You may opt out at any time by contacting us or following unsubscribe instructions.

4. Data Security

We implement reasonable safeguards to protect your data from unauthorized access or disclosure. However, no method of transmission over the Internet is completely secure. We cannot guarantee absolute security but strive to use commercially acceptable means to protect your personal information.

5. Sharing Your Information

We do not sell, rent, or trade your personal data. We may share your information with:

Trusted service providers who help us operate the website, manage member communication, or process payments—only as needed for these functions.

6. Your Rights

You have the right to:

Access or update your personal information
Request removal from the member directory or other listings
Opt out of communications
Request deletion of your data

To exercise these rights, please contact us at [insert contact email].

7. Changes to This Policy

RWC reserves the right to update this Privacy Policy & Terms at any time. Changes will be posted on this page with an updated “Effective Date.” Continued use of our website and services constitutes acceptance of the updated terms.

Terms and Conditions

By accessing or using the Rollingwood Women’s Club website, registering for events, or participating in club activities, you agree to the following terms:

1. Website Use

The content on this website is for general information and member engagement purposes. You may not reproduce, republish, or distribute any material from the site without prior written permission.

2. Member Conduct

You agree to conduct yourself respectfully while using our platforms, attending events, and interacting with members. Harassment, discrimination, or misuse of member contact information may result in removal from club activities or the member directory.

3. Intellectual Property

All logos, graphics, written materials, and photographs are the property of RWC or used with permission. Do not reuse without consent.

4. Disclaimer

The RWC website and all associated services are provided "as is." We do not guarantee the completeness, accuracy, or availability of the website and are not liable for any damages that result from your use of our website or club communications.